how to print document comments

One of my favorite writers, Kent Haruf, has shared that he writes in a small semi-basement “coal room,” in his home, where

“I have brown wrapping paper taped up on the wall, on which I make notes about whatever novel I’m working on ….”*

I can see where that would be effective. I keep a lot of notes when I’m writing too. And for a long time, I’ve struggled to find a method like that, which can work effectively for me. I’ve tried sticky notes on a big mirror, which is similar.

Most recently, when I’m writing and editing I use the comments features of the word processor. And Evernote, Google Docs, and a tangle of associated Word files. If the notes are large and not associated with a place in the existing text, then God knows. But if I’m making small notes about my existing stuff, I can insert them as comments in the manuscript itself.

Both Microsoft Word and OpenOffice.org Writer have a feature that one can use to create such comments, which appear as mark-ups. I’m sure this was designed for getting feedback from the boss, or Engineering or whatever, and I’ve used it that way at work.

In Word, comments can be viewed as balloons in the margin or as hidden boxes which appear when the cursor is moved over the relevant portion of text. In Writer, only margin balloons are used.

The comments that the writer, editor, or other collaborator have made in the text can be useful – even critical – to the completion of the work. So rather than scrolling through the document looking for the comments and reviewing and handling them, a list of comments might be made for review. Here’s how to do that.

Word 2003 
Do a Print command in your usual way; whatever you do when you want to print something.

When the Print dialog appears, you’ll see an option in the lower left that says, “Print what.”

Word print markup list
       [Click images in this post to view enlarged]

Change the Print what option to “List of Markup,” as shown in this figure.

This tells the software that you want to print out mark-ups – Comments – not the whole text of the document.

Note: In that figure above, you’ll see that I’ve selected my favorite PDF printer instead of my paper printer. Unless you need your list of comments on slices of dead tree, I recommend PDF. And Mother Earth thanks you.

Proceed with printing normally. 

OpenOffice.org Writer
 Do a Print command. The Print dialog appears.

writer print dialog

Click the Options… button in the lower left corner. The Printer options dialog appears.

writer printer options

One of the columns there says, “Comments.” You can select to print Comments only – just the comment in the manuscript – as we did in Word, above.

Proceed with printing normally. 

And this is cool: Writer lets you choose to print the complete document (PDF is an option here again) with its comments gathered at the end, or at the end of each page.

Hope this comes in handy. It does for me.

* Kent Haruf’s column on the habits and methods of writing, To See Your Story Clearly, Start by Pulling the Wool Over Your Own Eyes, was published in the NY Times, 11.20.2000.

lurid lights

No matter how piercing and appalling his insights, the desolation creeping over his outer world, the lurid lights and shadows of his inner world, the writer must live with hope, work in faith.

J. B. Priestly

On a good day, I have enough challenge just trying to ignore the thumping of passing cars and the porcine squeals of the neighbors’ sugar-hyped and excitable progeny. I go for weeks without glimpsing my inner world, and then it’s only late at night. Which throws the desolation creeping over my outer world into stark and unnecessarily tactile relief.

It’s probably just as well that – at least so far as the quote is concerned – Mr. Priestly didn’t trouble himself to be specific about the objects of his hope and faith.

So here’s to the opportunity to conjure and ensconce our own. 

And here’s something very cool to read: an essay on the totems and rituals of writing, by Kent Haruf, from the NY Times.

humility

I commend to you today’s Writer’s Almanac, which contains birthday notes on  Booker Prize winner Kiran Desai, the youngest woman to win the Booker Prize.

She wrote and wrote and wrote, and one point had 1,500 pages of notes for her novel. … she hadn’t expected it to take eight years of her life to write the book … She was impoverished and filled with self-doubt … That second novel took her eight years of full-time writing, and it turned out to be a masterpiece, a complicated, multigenerational tale that explored all sorts of important contemporary issues, told as a brilliantly compelling story. And that novel, The Inheritance of Loss, published in 2006, won the Booker Prize.

Anybody out there writing full time? Well, that’s how you win the big prizes, kids. Keep the ass in the chair. I could have written five novels by now, with that simple method. Still, I like stick-to-it success stories. Sometimes. Other times, they just piss me off. They call on me to generate too much sympathy for irrelevance, or too much personal humility.

"Writing, for me, means humility. It’s a process that involves fear and doubt, especially if you’re writing honestly."
   — Kiran Desai.

portrait of an art

The aim of every artist is to arrest motion, which is life, by artificial means and hold it fixed so that a hundred years later, when a stranger looks at it, it moves again since it is life.
— William Faulkner

I want to share some thoughts on the process of literary writing, and how long it’s supposed to take to get a book written and published.

Writing is like so many human endeavors, which can be practiced as commercial pursuit, craft, or work of art. It’s good to be good at writing for business, which I like to do. I got an A in business writing in college, and an A in rhetoric too. If you’re writing a cookbook or a travel book, or a romance novel, that’s cool. But the topic today is the literary novel, and asking how long it’s supposed to take is like asking, “How long long does it take to make a rug?”

It depends. A rug factory can knock a good one out in minutes. Here, you can watch a video of that. But we’ve all heard that a fine handmade carpet, in which each thread is tied by human fingers, takes many years to make. Some craftsmen make just a few in their lifetime, but they are more delicate and beautiful.

So my purpose in this essay is to provide a tool for those who also write literary fiction, poetry, etc. So that next time somebody walks by and says, “is it done yet?” you’ll know how to respond.

clip_image001

As a technical writer, I’ve written many “books.” Actually, they are documents, of a hundred to several hundred illustrated pages, and they take weeks or months to write. But that ain’t art.

In the world of fiction, there are many genres, and the approach to creating them is different. The first basic distinction is popular vs. literary fiction. I like to read both, but I’m writing literary fiction. It takes a lot longer. Don’t believe me? Think it’s just making excuses for not getting the damn thing done?

Magdalena Ball wrote this about literary fiction:

Rewrite.  This may be the single most important distinction between literary and other types of fiction.  Work that is timeless takes time. There’s no other way to achieve literary fiction besides rewriting, dozens, and maybe many more, times. It isn’t glamorous, nor is rewriting dependent on a muse or inspiration like the first draft is. It is just going over and over a work until every word is relevant and integral to the story. This process cannot occur solely in the fingers of the author. Almost every writer of literary fiction requires an ideal reader, a critique group, a mentor, or someone who can provide the kind of objective advice that will transform your inspiration into a stunning creation.

…. Writing a novel is about as hard as writing gets. Writing literary fiction can take years, often with little reward, at least until the book is completed (and in many instances, thankless even after publication, assuming you are published). But if you can’t stop yourself; if the desire for producing something truly beautiful outweighs utilitarianism, then you are really and truly a literary writer and your work will have transcendency. [Link]

Sure, the process of rewriting is exasperating, tiring, but it’s easier than trying to explain – or defend – yourself and the great rafts of time you’re spending off by yourself, tacking away at the computer. Because here in the western world, nobody respects the process of creation. We only respect results. That weaver of carpets is acknowledged for throughput, not art. As a technical writer, I understand throughput. You get the data in, you put the document out. We’re shipping products here.  

Let’s face it, if Hemingway were still alive and writing, and decided to start a new book, it wouldn’t make the news. Being wise and experienced, he probably wouldn’t mention it to many people until he was finished, and sitting across from John Stewart, who was holding it up for the cameras.

The difference between Hemingway and me is that he knew what he was doing. I have to believe what they told us in college, that if you’re aiming for art, it takes years. The writers who are getting the advance contracts and doing their books in one year are generally not writing literary fiction. They’re writing nonfiction or popular fiction, which I also appreciate and admire. It’s just not where my stupid muse led me.  

This is so obvious, it’s just sitting there anonymously on Yahoo Answers:

What is the average time it takes a writer to write a book?

There is no average time.

There are many different genres and any of them can be quite short in length or very, very long. You will read stories of how a writer completed a particular work in a month. Marcel Proust began (what came to be titled) "Remembrance of Things Past" in 1909 and did not finish it by the time he died in 1922. He is hailed as the greatest writer since Shakespeare.

Most books require research, many rough drafts, countless edits and revisions and rewrites. The process takes a lot of time. It is also exhausting. Few writers have the luxury of writing all day without distraction.

Some formula writers are able to crank out a book every six months. Some fiction writers take 10 years after one book to produce another. …Generally speaking, the more literary merit a book has, the longer it takes to write. There is however no "average time." [Link]

My own book …

It started out as a novella about two kids and a dog. The first working title was The Dogcatcher. Then I met a family, discovered a landscape that wanted to spread out, themes to be explored, plot lines to thread and intertwine. A literary novel is not a story, it is life contemplated. And life is many threads of story woven together, steeped in memory and dreams, hope and fear.

It is currently in its 6th Draft – 6th major rewrite. It’s nearly a hundred thousand words and almost 40 chapters. To get that, I’ve had to write probably over 100 chapters, and over a million words. Nothing that I wrote in the first 3 or 4 drafts is still in the manuscript anymore, because more than once I’ve had to yell “Pasta!” (Stands for piece a shit, try again.)

I’m still writing new material as needed to improve the story. And my notes, ideas, to-do lists for the current draft are a separate 30 page document in MS Word. 

Each word is a thread in my carpet. With the help of a friend who is an excellent plotting coach, I have raised the sheep, collected the wool, dried it in a harsh valley sun, dyed it, and hand-tied every knot over and over. I also trimmed it, throwing out countless yards of material. And it’s not done yet because it ain’t art yet.

It will be finished when it is.

Literary prose has to sing.

Tone and cadence are vital. It wants to evoke, foreshadow, and console.

In the opening scene, the narrator, Marty, says this:

One summer in these trees I saw something strange, terrible, haunting and perfectly normal. It changed my life. So I have kept the land with my father, as my grandfather did, and carried within me a tight and faded knot of joy and grief and amazement, as I sit here watching so much time go by. And time is the matter before us, or memory and what it makes of a man and leaves of him as it gathers up the chips of wood and broken glass that time will always make of life.

Sets itself some goals there, doesn’t it? Here’s another little thought he tosses off somewhere near the end of the current manuscript:

I would rather have had them see me waiving down from on high, bearing an enigmatic smile born in the lessons taught outside of time and space, of how perfect life is and how much better than life is death. So people die, but they keep watch on what we do and how we spend our fading days, but most don’t choose to stay too close. Everything looks purer in its blues and greens—even the dull brown between the trees and the ruddy drying tack of our blood on the land—from an infinite distance like heaven.

Here’s some random Marty thoughts as he tries to wake up and get in the shower, before visiting his grandpa in the hospital.

I laid in my bed and saw that almost thirty years had stood, been glimpsed, and died away since I was eleven years old. I laid there in my lumpy old bed and tried to believe in Papa moving on, maybe soon, in Dad following, and in the whole world going on without me. Can the world really go on spinning when all of us are gone? It seems to have that intention precisely. I thought the world should have something wise to say about all this, maybe some bland apology to make. But it only rained more ardently, as though it would not stop for days.

The whole damn book is insisting on being like that: Not so much a story of events as an episodic meditation on existence. Sure, I could have written a story with just things happening and things happening next – throw in a car chase and some sex – and had the book done in six months.

That would have been wonderful, because the fun part is writing a fresh new thing. Rewriting is a pain in the butt. But does anybody out there think that my kind of writing – even if you think it’s useless and it sucks – is easy? That it happens quickly and comes out whole in one draft, or two, or three? No, that’s how I wrote this long blog post, which we can all agree isn’t great. So basta.

The problem is that some of us – right or wrong or blindly deluded – like to think of ourselves as artists. If you’re laughing at us, please do so quietly. We’re trying to concentrate.

jerry

It is my aim, and every effort bent, that the sum and history of my life, which in the same sentence is my obit and epitaph too, shall be them both: He made the books and he died.
— William Faulkner

Lying To The Dog

I used to have a little motto in my writing practice: Never lie to the dog. See, I used to read my poems out loud to my dog. We had a deal that what I read would always be the truth, even if I made it up. I got to thinking about that one time, after she was gone, and I wrote this little something out of that general idea.

It is a very short “story” or vignette, not based on anything in my life at all, except the constant prescience of dogs. I let it age like cheese for a while, then brought it out and prepared it for you.

“Memory believes before knowing remembers. Believes longer than recollects, longer than knowing even wonders.”
~ Faulkner, Light in August

possibles

I wrote this sentence today:

John rode in the back, where he had made himself a place among our possibles.

The first run through of the sentence read:

John rode in the back, where he had made himself a place among our belongings.

Of course, spellcheck didn’t recognize the word possibles. (Spellcheck doesn’t recognize the word spellcheck, either.) Neither does my Websters or any online dictionary. Possibles is an arcane word. I say that because it’s one of those words still known to a few of us who’ve listened carefully to the idioms of people who used words like icebox. Otherwise it is lost, or at least fast fading from the lexicon.

It’s too bad. Possibles is a great word, flexible but meaningful. I suppose you could substitute the word essentials, but that’s not quite the same.

Possibles once meant one of two things:

A person’s possessions which made it possible to live and persevere. Your knife, gun, ammo, food, etc.

Those possessions which it was possible to take or carry about. The stuff that would fit on your covered wagon. Which implies a need to prioritize one’s possibles.

In one sense, one’s possibles were his survival kit. Hunters and frontiersmen had things called possibles bags, which contained their gunpowder, rifle shot, etc., which made shooting game possible.  You can still find “possibles bags” or “possibles pouches” on the Internet, some made in old-fashioned styles.

Here’s an example of a modern possibles bag, with the blogger’s explanation of what he’s putting in it.
In the movie Jeremiah Johnson, the title character – played by Robert Redford – meets up with a pilgrim name Del Gue, who has been attacked by Blackfeet Indians. They buried him up to his neck and stole his horse, his rifle and his pelts. Johnson agrees to help him get them back.

Having found the enemy’s camp, they discuss whether to attack at once or wait until the men are asleep. Del Gue wants his stolen things, and he also wants revenge. Johnson insists on waiting, and avoiding a fight. “I have no truck with them Blackfeet, I plan to be here a long time.”

After dark, he says, “Should be no trouble to slip in there and then get your possibles.”

That’s a correct usage of the word, I think. It’s that which makes your living possible, your essential stuff. And what’s better than to have such a useful word as that?


that’s memory?

If you asked me what my novel is going to be about, I’d probably give you a synopsis of the plot. But if you responded, quite rightly, “No, that’s what seems to happen. What’s it really about?” I’d say it’s about memory.

For years, I’ve been mulling over the idea of what memory is and how we hold it, and what there is in our lives and families that is common to the experience of memory. It’s a little like trying to get a grip on a very annoyed trout in a bucket of baby oil.

Now comes the novelist Tim O’Brien, author of The Things They Carried, trying to get his own fists on the fish. In this brief and thoughtful video, he does it quite eloquently.

do you do or do you don’t?

That post title amuses me. It reminds me of a scene in the movie Oh Brother Where Art Thou: “Is you is or is you ain’t my constituents?”

I’ve been gradually reading through The Guardian’s Ten Rules For Writing Fiction:

“Get an accountant, abstain from sex and similes, cut, rewrite, then cut and rewrite again – if all else fails, pray. Inspired by Elmore Leonard’s 10 Rules of Writing, we asked authors for their personal dos and don’ts.”
Here’s a link.

It’s really fun stuff, and much of it is very helpful.

Do not place a photograph of your ­favourite author on your desk, especially if the author is one of the famous ones who committed suicide.

– Roddy Doyle (He’s British, he can spell favorite that way if he wants to.)

Having completed my taxes, I read these first and last rules by Hilary Mantel:

1. Are you serious about this? Then get an accountant. …

10. Be ready for anything. Each new story has different demands and may throw up
reasons to break these and all other rules. Except number one: you can’t give your soul
to literature if you’re thinking about income tax.

Oh, well, now she tells me. But it’s alright, since I’m not sure I buy the premise that I’m reasonably expected to give my soul to literature, or anything else on any given day.

I’m just a pilgrim and a stranger, passing through this worrisome land. 

Besides, I wasn’t thinking about income tax. If I had been thinking about it, it would have been done in February.

Here we find some sensible tips from Esther Freud:

2. A story needs rhythm. Read it aloud to yourself. If it doesn’t spin a bit of magic, it’s
missing something.

3. Editing is everything. Cut until you can cut no more. What is left often springs into
life.

4. Find your best time of the day for writing and write. Don’t let anything else interfere.
Afterwards it won’t matter to you that the kitchen is a mess.

5. Don’t wait for inspiration. Discipline is the key.

Good tips for process there. I do read aloud to myself. A habit picked up in writing poetry. I think good writing is a form of music; it shouldn’t be too shy to sing. 

I take editing pretty seriously; at least, I’m getting better at it. But the other 2 rules I’ve quoted there, at those I don’t do so well. Which brings me finally to the point.

What steps do you take to achieve what all the writing professors on the planet have agreed is the most important thing, keeping the writer’s ass in the writer’s chair?

I had a prof who used to write A – I – C in big letters across the chalkboard – “Ass In Chair!” Or maybe it was On chair, or Ass + Chair. It doesn’t matter. It really is something they tell you, though. Just keep at it, don’t get distracted, don’t give up. You can google it.

Neil Gaiman’s first 3 rules are

1. Write.

2. Put one word after another. Find the right word, put it down.

3. Finish what you’re writing. Whatever you have to do to finish it, finish it.

And Neil is no slouch. Prolific, he is. And he’s had some success for himself, especially in the past year. So one should pay heed, is my point.

I don’t take any special steps for keeping ass on chair. I make myself no promises. Dust in the wind, born on the vicissitudes of the unwinding day. … Perhaps I exaggerate. I have some self discipline, but no schedule.

One of the most strident rules I’ve heard over the years, “make time to do it every day,” gets thoroughly blown off around here. But it makes sense. A musician doesn’t skip a day of practice, right? Every day, that’s how you keep your chops.

So what do you do and what do you don’t? Do you set a schedule? Write in the morning? Unplug the phone? Unplug the Internet? Take a 12-gauge to the TV? Put your pet possum down for a nap? What works? 

The second most important writing rule is “Read!” We’ll cover that another time. For now, 2 more from Gaiman:

6. Fix it. Remember that, sooner or later, before it ever reaches perfection, you will have
to let it go and move on and start to write the next thing. Perfection is like chasing the
horizon. Keep moving.

8. The main rule of writing is that if you do it with enough assurance and confidence,
you’re allowed to do whatever you like. (That may be a rule for life as well as for
writing. But it’s definitely true for writing.) So write your story as it needs to be written.
Write it honestly, and tell it as best you can. I’m not sure that there are any other rules.
Not ones that matter.

the eyes have it

The lost poems, or the space of blogging – Sina Queyras – at Poetry Foundation:

But on a deep level I believe that no writing is wasted.  Cheesy it may be, but I believe in writing the way a runner believes in running: you do it daily, you take it seriously; you get your mileage in no matter where that “material” ends up, which often means the recycle bin. No matter though, even the discarded writing lives on in the shadows or textures of the writing to come…

I don't post my actual creative product very often, because there seems little interest in it. But I believe in writing the way a carver believes in rare wood. So for me blogging amounts to something more like draining the swamp so I can get across it to the old and haunted trees. Once I get there, every branch I cut is some small creature's home. I have to meet their eyes and show I'm keeping faith. Then writing becomes a kind of prayer.

A Blessing.

That being said, here's a shaving from the chapter I'm working on tonight.

            It was a squat brick building surrounded by greenery. We parked Mama’s Mercury behind it and sat while Dad took a long moment to open his door. He got Papa’s coat from the trunk. Bo and I flanked him as we walked, just a little behind him. It was ceremonial, the way we moved.        

            We approached the back door by a cement ramp lined with bloomless potted amaryllis and ferns. The door was recessed, indented, intended to be discreet, a passage where the dead could enter gliding on gurneys, without being seen from the road. So we stood shoulder to shoulder, side to side, surrounded by brick. I noticed our breathing. It was like being in church, when everyone stands to sing the Doxology. The organ plays and there is a pause, a hush, and an intake of breath as the organist lets her hands float up from the keys and brings them down again.*

In the Zen work Tenzo Kyokun, Dogen wrote:

When washing the rice, remove any sand you find. In doing so, do not lose even one grain of rice. When you look at the rice, see the sand at the same time; when you look at the sand, see also the rice. Examine both carefully.

Back in college, somebody told us something like this: A sentence is like a dog sled. Every dog in the team has to pull his share of the weight
 

*(c) 2010 by J. Kyle Kimberlin
all rights reserved